Job Refusal Letter Sample With Writing Tips [Template]

Job Refusal Letter Sample – With some writing tips, we will give you an example of a job refusal letter without being displeasing. Feel free to download our rejection sample letter templates to decline the job offer.

As we all know, to turn down a job offer is a hard thing to do. It is crucial that we know how to write a refusal letter to show our appreciation and apology for not accepting the offer.

A business owner or hiring manager will professionally appreciate it when an applicant sends a formal letter refusing the job, which in one way or another has passed the hiring process or interview process. We also created a sample refusal letter to applicant, which you can use as a reference.

Job Refusal Letter Sample with Writing Tips [Template]
Job Refusal Letter Sample with Writing Tips [Template]

What is a job refusal letter?

A job refusal letter is a letter written to reject a job offer made for the company. It is usually written when a job offer comes to us at one time. Also, this letter tells the company you rejected the offered job because you declined the job description or for other relevant reasons with a polite approach.

Why do we use job refusal letters?

We use job refusal letters to show appreciation and an apology for turning down a job offer. Plus, it is important to use this letter to show courteousness while refusing the offer.

More importantly, it is great when you keep on good terms with the company. This is a professional way of respecting the company as a job seeker and formally going on another job search to find an opportunity to work.

Tips in Writing a Job Refusal Letter

Here are the tips for writing a positive job refusal letter.

  • Write immediately or be punctual.
    – When writing a refusal letter, write immediately or be punctual. It is important that we know and understand that the employment recruiter’s job is not easy and finding the right employee for the job is hard.
  • Show appreciation and apology.
    – Show appreciation and an apology for declining the job. It means not only not making the recruiter feel bad, but also acting in a polite and thoughtful way.
  • Choose your words carefully.
    – Provide a positive and worthwhile reason for writing the letter. You should also avoid including any negative feedback or reasons.
  • Get to the point or be brief.
    – Deliver the message or subject line of refusal at the beginning of your statement rather than placing it down. Show professionalism by stating the concern clearly with regard to the issue. Avoid saying inappropriate words like “negative observations.”
  • Close the letter courteously.
    – Leave a gentle note and mark it as a professional courtesy.
  • Proofread your letter.
    – It is important that we proofread what we write and make sure it is thorough before sending it.

How to write a job refusal letter? Template

Time needed: 3 minutes.

Here is the step-by-step guide on how to write a job refusal letter.

  1. Write the date

    The first step in writing this refusal letter is to write the date at the top left corner of the letter.
    Date - job refusal letter examples

  2. Write the receiver’s information

    The second step is to write the full name and address of your receiver. It is placed below the date.

    Receiver's Information

  3. Write the salutation

    The third step is to write the salutation. In writing the salutation, you may start with “Dear” (e.g. Dear Ms./Mr.), but if you want to be more formal use the word “To“. It is more polite to write the full name of the person to whom the letter is addressed.
    Salutation - Job Refusal Letter Sample With Writing Tips [Template]

  4. Write the body

    The fourth step is to write the body of the letter. In the first paragraph, write your intention and reason for writing the letter. Then, write your appreciation and closing remarks. Body

  5. Close the letter with your signature

    Lastly, write the closing part of the letter. Write a closing word and then your name and signature.
    Signature - job refusal letter examples

Feel free to download this job refusal letter example below.

Sample Letter for Declining a Job Offer

This sample letter for declining a job offer below is an example letter when the job is not a good fit for your desired job.

Dear [Interviewer]:

Thank you so much for considering me for the position of [Job Title]. After careful consideration, I've decided to pursue a position with another company that's more in line with my current career path and personal goals.

It was a true pleasure to learn more about the excellent work you do at [Company]. I appreciate the time and consideration you gave my application and wish you success in your efforts to find the perfect candidate.

I look forward to hearing from you in the future. If there are any questions you have for me, please let me know.

Best Wishes,

Sample Letter To Decline A Job Offer

Lastly, below is a template of a letter of job offer rejection.



Dear Mr. or Ms. (employer's last name):

Thank you so much for offering me the position of [Insert Job Title] at [Insert Company Name]. I regret to inform you that I have already accepted a position with another company. I appreciate you taking the time to meet with me personally to discuss the job.

I regret passing up this opportunity with your company, but I am grateful for your consideration in hiring me. I'm confident you'll be able to find a suitable candidate for the position soon. I wish you and your company continued success and hope we will be able to collaborate in the future.



More Useful Refusal Letters

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