Clerical Cover Letter Sample With Writing Tips [Template]

Clerical Cover Letter – A well-written and persuasive cover letter is essential for a jobseeker and for getting hired. This article will show you an example cover letter for a clerical assistant, a clerk position, or a clerical officer position.

Clerical or office work is one of the most wanted jobs, but in order to get that position, you need a cover letter. Make sure you craft your cover letter well to stand out among other applicants.

Check out our sample clerical cover letter below with a guide on how to write a perfect and compelling cover letter for office clerk position that catches your potential employer’s attention.

Clerical Cover Letter Sample With Writing Tips [Template]
Clerical Cover Letter Sample With Writing Tips [Template]

What is a Clerical cover letter?

A clerical cover letter is a formal piece of writing which is used for applying to a clerical assistant or office job. Its role is to handle office duties, such as filling out documents, data entry, answering phone calls, scheduling appointments, etc.

Additionally, your cover letter is a great chance to show your communication skills and strengths, which are relevant to office work and what they really need.

Why do we use Clerical Cover Letters?

People use it when applying for clerical jobs in any office environments. It is used to show how qualified they are for the position. It offers more relevant information together with a resume.

On the other hand, it helps you stand out from other applicants by emphasizing your relevant skills, qualifications, and experience to the job description for which you intend to apply. 

What to include in a Clerical Cover Letter?

  • Highlight your achievements and detail your experiences.
  • Demonstrate why you are perfectly fit for the job position.
  • Include any certificates and expand your skills, and expertise.

Tips in writing a Clerical Cover Letter

  • Personalize the letter or Be Specific.
    – Make sure your cover letter is tailored to the specific job position, and do not use generic language. Mention your qualities that will give you an edge among other applicants.
  • Simplify
    – Make your cover letter clear and concise. Don’t use complicated words, and use your best writing skills. A simple cover letter with no errors has the potential to get hired.
  • Omit unnecessary details
    Don’t include something which is not applicable to your letter. It’s better to leave your personal things and focus on your topic.
  • Take time
    – You don’t have to rush everything when writing your cover letter. A written cover letter is not just a letter. Your career depends on this. Investigate the company to which you intend to apply.
  • Proofread
    – After writing the letter, it is important to re-read everything you wrote. A letter with grammatical errors and typos will most certainly fail to get the job.

How to write a Clerical Cover Letter? Template

Time needed: 3 minutes.

Here is a step-by-step guide on how to write a cover letter for clerk position.

  1. Write the sender’s information

    The next step is to write the name, address at the top left corner of the letter.  Always leave 1 line of space blank before writing the next part of the letter.
    sender's information for clerical cover letter

  2. Write the Date

    The next step is to write the date at the top left corner of the letter.
    date for sample cover letter for clerk position

  3. Write the receiver’s information

    The third step is to write the receiver’s information.
    receiver's information of cover letter for clerical position

  4. Write the salutation

    The fourth step is to write the salutation. Writing the salutation, you may start with “Dear” (e.g. Dear Mr./Mrs.), but if you want to be more formal use the word “To“. It is more polite to write the full name of the person to whom the letter is addressed.
    salutation of office clerk cover letter examples

  5. Write the body

    The fifth step is to write the body of the letter. Your letter should be polite and use the right words so that the person reading it can easily understand it.
    body of office clerk cover letter

  6. Write the Closing salutation with your signature

    Lastly, write the closing part of the letter. For closing words, you can use SincerelyBest regards, etc. Then signature over the printed name of the sender’s name.
    salutation with signature of clerical cover letter

Feel free to download the example cover letter here.

Clerical Cover Letter Example

Here’s an example or sample cover letter for office clerk position templates that you can use.

Your Name
Your Address
Your Contact details (phone and email)


Sarah Morgan
Human Resources Manager
ABC Company
8 Industry Place
New York, NY 10021

Dear Ms Morgan

I am very interested in the Clerical Assistant position you advertised on XYZ and believe I have the capabilities to successfully meet your requirements. Please allow me to highlight my skills as they relate to the job opportunity.

Proven ability to work well under pressure and plan and prioritize effectively to meet critical deadlines.
Demonstrated success in producing accurate documents and reports within tight time constraints.
Track record of developing and streamlining processes to improve efficiency.
History of establishing and maintaining productive and positive working relationships with diverse groups of people.
Proficient in MS Office including Word, Excel, PowerPoint and Access.
I am self-sufficient and able to work independently as well as part of a team. I believe my enthusiasm, my skills and my strong work ethic can make a positive contribution to your company. I would appreciate an opportunity to speak with you to schedule an appointment and provide you with more information.

Thank you for your time and consideration, I look forward to speaking with you soon.


Janet Jobseeker

Another example of clerical assistant cover letter for clerical work.

[Today’s Date]

[Hiring Manager’s Name]
[341 Company Address]
[Company City, State XXXXX]
[[email protected]]

Dear [Mr./Mrs./Ms/] [Hiring Manager’s Name],

I wish to submit my application for the Clerical job opening, which I saw on (Website Name). I believe that my experience, education, and skill set place me to meet the challenges described in your job posting. I have 3 years of experience in document scanning, data entry, payroll activities, and answering telephones. I was recognized at Gamma Corporations for my work ethic, where I have been employed as an Office Clerk Intern since August 2015. My key skills include IT skills for data entry, high attention to detail, the ability to run a payroll, and an excellent telephone manner. I am also adept with MS Word and Excel.

Additionally, I have worked with Sema Copies as a Junior Assistant Payroll Clerk and also in Customer Service, where I strived to maintain high standards for effectiveness, precision, dependability, and attendance. I am a flexible team player and can adapt to various situations that may occur and handle any additional assigned duties. In summary, I am an extremely friendly and organized professional with proven administrational skills.

Enclosed is my resume for your review. I welcome the opportunity for an interview to discuss my additional skills, previous work experience, and what I have to offer your company.

Thank you for your time and consideration.



[Your Name]

Leave a Comment