Acknowledgement Letter Sample Guide and Free Template

Acknowledgement Letter Sample: – This article explains how to write an outstanding acknowledgement letter for an employer in sending and receiving documents, receipts, and business. In order to confirm an important thing from someone, a letter template of acknowledgement should be properly structured with recommendations and guidelines.

In some ways, these acknowledgement letter sample are similar to thank-you notes. When we express our gratitude for someone’s assistance or support, we are actually expressing our thankfulness. Sending the letter of acknowledgement serves two purposes: it can be used as a receipt and it can be used as a tool for public relations.

Acknowledgement Letter Sample Guide and Free Template
Acknowledgement Letter Sample Guide and Free Template

When these letters are short and only say that you got a package, a letter, or a notice, they take on the role of a letter to acknowledge receipt. This letter becomes a public relations tool when it is more than just to send the acknowledgement Letter of Receipt. This is especially true in the business world, where it is a professional courtesy to do so.

What is an Acknowledgement Letter?

An acknowledgement letter is a letter written to thank someone for helping you achieve your goal. That someone could be an individual, a group of individuals, or a company.

In business, an acknowledgement letter could be used for a variety of purposes. Common applications include document sending and receiving, writing to confirm important information from employers or other business partners, and acknowledging resignation letters.

How to Write an Acknowledgement Letter? Sample and Template

Time needed: 5 minutes.

Now that you have learned about an acknowledgement letter, here is the step-by-step guide to writing it.

  1. Write the Sender’s information

    First is to write your name and your address at the top left corner of the letter. It is directly below the date. Always leave 1 line of space before beginning the next section of the letter.

  2. Write the Date

    The next step in writing an acknowledgement letter is to write the date at the top left corner of the letter.

  3. Write the receiver’s information

    Next is to write the receivers’ information.

  4. Write the salutation

    The third step is to write the salutation. When writing the salutation, you may start with “Dear” (e.g., Dear Mr. or Mrs.), but if you want to be more formal, use the word “To.” If you know the person to whom the letter is addressed, you have to write the full name and title of that person.

  5. Write the body

    In the body of the letter, acknowledge the acknowledgement gesture with further information about the service, product, or pertinent issue, for example. Also include specific points of interest, a clear explanation of your goal, confirmation that you’ve received the product or service, a thank-you to the addressee for sending the goods or information you needed, and a list of everything you’ve received along with the date.

  6. Close the letter with your signature

    Lastly, write the closing part of the acknowledgement letter. For closing words, you can use “sincerely,” “best regards,” etc. Then sign over the printed name of the sender’s name.

Your Name
Your Address

Recipient's Name
(specific official or person)
Recipient's Address


Letter Body Reference or Subject

Dear Contact Person

First Paragraph - Gesture of acknowledgment with other details of service, product, relevant issue etc.

Second Paragraph - Relevant specific points, clarifying your objective, confirming receipt of the product or service, thanking the addressee for delivering the requested items or information, listing of each item received along with the date. How was your experience? Intimation for any further communication and so on.

Thanking you, yours sincerely etc. 

First Name Last Name

Acknowledgement Letter for an Employer

After the above steps on how to write an acknowledgement letter sample, here is the sample for an acknowledgement letter to an employer.

Now You See IT Solutions
Nearway Block, Matalino Street, Caloca City

January 5, 2019

Karla Cruz
Advertising Department

Dear Ms. Cruz:

This letter is to acknowledge and confirm the receipt and acceptance of your letter of resignation dated January 5, 2019 for the position of Supervisor at Now You See IT Solutions, effective immediately.

It has been a pleasure to be working with you. In behalf of the entire team, we wish you the best in your future endeavors.

As you leave the company, kindly return all Now You See IT Solutions property such as keys, laptop, company-issued mobile phone, ID badge, parking pass, and any other things owned by the company on or before your last day.

Should you have any questions about benefit coverage, final wages and other information as an exiting employee, feel free to reach out Human Resources at 454-556-5982.

Thank you for your work here at Now You See IT Solutions. We wish you the best.


Divine Dela Merced
Advertising Department Head

Acknowledgement Letter for Sending And Receiving Documents

Here is an acknowledgement sample letter for sending or receiving documents.

March 14, 2020

Gladez Himenes
Phase 1, Lot 3, Faibs Park Subdivision
Silay City, Negros Occidental

Dear Ms. Himenes:

We appreciate your interest to be a part of our company BNKAI Estate Group for the Human Resource Manager position. We have received your resume, portfolio, and application for employment.

Your academic achievements, experience, and extra-curricular activities are impressive. We are currently in the process of screening all the resumes and applications sent to us and this review period will take some time. Your patience would be highly appreciated. All the applicants will be notified about our decision at the earliest.

We are honored to have your interest considering your ability and hoping that we can discuss your skills and qualifications in detail with us.

We do appreciate the time that you invested in us. Thank you.



Andrea Madilin
Senior HR, BNKAI Estate Group

Acknowledgement Letter Sample For Business

Also, here is an example of an acknowledgement letter for business. Check out the template below.

January 24, 2019

Joralyn Bernabe
Principal IV
Jose Aquino Institute
Trece Street, Malay City

Dear Ms. Joralyn Bernabe:

We are pleased to acknowledge the receipt of your letter to rent VYZ Hotel’s 13th Hall for the Jose Aquino Institute Junior & Senior Promenade 2019. We are writing in reference to your email dated January 18, 2019, inquiring the available dates and rates of the said hall.

A document is attached to this letter and brochure regarding the services you would like to avail for the event you would want to hold at 13th Hall on February 14, 2019, from 6 P.M. to 6 A.M.

If you have any questions and queries, please don’t hesitate to contact us at 454-9876. We highly appreciate your trust and we are looking forward to discuss with you the details fully.


Liezel Paras
Resident Manager, VYZ Hotel

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