Apology Letters and Their Examples: Free Sample and Template

Apology Letters and Their Examples: Free Sample and Template

Apology Letters Example – This article explains how to write a heartfelt apology letters, including the proper structure, recommendations, and guidelines.

An apology letter can be used for a variety of objectives. Aside from directly apologizing, you may use it to express your regret. To demonstrate their sincerity, they might write a letter of apology or a formal apology letter. This letter can be used for a variety of transactions or circumstances.

Apology Letters and Their Examples
Apology Letters and Their Examples

As a professional, you must know how to communicate in writing. Writing someone you need to apologize from is an essential knowledge to have, may it be in paper of email.

But first, you need to know what is an apology letter.

What is an Apology Letter?

An apology letter is simply a letter sent to apologize to someone for a mistake. A letter of apology may also be used to repair a damaged or difficult relationship between two individuals or two organizations.

How to Write an Apology Letter: Sample and Template

Time needed: 5 hours.

Now that you have learned about an apology letter, this is the step by step guide in writing it.

  1. Write the Receiver’s information

    First is to write the name of the recipient and his address at the top left corner of the letter. Take note to always leave 1 line of space blank before writing the next part of the letter.

  2. Write the Date

    Next step to write an application letter is to write the date at the top left corner of the letter.

  3. Write the salutation

    Third step is to write the salutation. Writing the salutation, you may start with “Dear” (e.g. Dear Mr./Mrs), but if you want to be more formal use the word “To“. If you know the person to whom the letter is addressed, you have to write the full name and title of that person.

  4. Write the introduction of your letter

    Briefly write about the topic or event that you want to apologize from.

  5. Express your regret
    In this part of apology letter, express your regret about what you have done. Be sincere and apologize. Remember the following:

    – Use language that is courteous, honest, and professional.
    – Don’t be a wuss about it. Get directly to the point and keep it succinct as long as you include all of the relevant facts. Be brief
    – You must signal that you will not do it again, or you may provide some kind of reparation and anything else that will make things right.
    – Be unselfish and avoid attempting to shift responsibility to others. Accept complete responsibility for your acts and concentrate on the consequences.

  6. Close the letter

    Reiterate that you are sorry for the wrong that you have done and thank the person for reading or taking time in reading your letter.

  7. Close the letter with your signature

    Lastly, write the closing part of the application letter for job application. For closing words, you can use SincerelyBest regards, etc. Then signature over the printed name of the sender’s name.

Apology Letter Example
Apology Letter Example

Apology Letter Example for a Friend

After the above steps on how to write an apology letter for a friend. The apology letter example below is a general template. You can use it on different situation.


To my dear friend,

I apologize for how things went last week. We're both strong-willed individuals, so you can see how our egos may occasionally get the best of us. In this situation, I let my emotions get the best of me, and I lost control.

When you tried to correct me, I mistook it for a confrontation, and I became extremely defensive. I didn't understand you were merely looking out for me. This entire situation is a total misunderstanding.

I apologize for yelling at you and being so irritated. You're a nice person, and no one should treat you that way. Particularly your buddies. I hope you can find it in your heart to forgive me, and I promise you that this will never happen again.

We could meet for coffee one of these days if you want to chat about what occurred. I'd love to mend things between us and return to where we were before this awful misunderstanding.

Kind regards,


Formal Apology Letter Example

Now here is a Formal Apology Letter Example . Here is the sample below.

Dear _______________,

Please accept my sincere apology for ___________________on/at ________.
 It was wrong of me to _________________, and I am truly sorry.

I can appreciate how [hurt/angry] and [frustrated/disappointed] you are given the consequences of my actions and the trouble I have caused.

(Elaborate here with details if the infraction was serious)

I take full and complete responsibility. It was wrong of me to [act/say/behave] as I did. There is no excuse for that type of behavior.

Please be assured that I have taken all the necessary measures so that this type of mistake never happens again. (If there are tangible concrete steps that you have taken then include them here.)

I deeply regret it ever having happened at all and I am willing to do whatever it takes to correct the situation.

Once again, I am truly sorry and humbly ask for your forgiveness.

Sincerely yours, (or Respectfully yours,)

Apology Letter Example for Teacher

Also, here is an example of an apology letter that students can write to their teachers. Check out the sample below.

Dr. James Armentia
Professor of Mechanics
University of San Antonio
Quezon City

24th May, 2020

Subject: Formal apology letter.

Respected Sir,

I am writing this letter to express my sincerest apologies to you in reference to the insincere behaviour that I showed up in the class yesterday. I genuinely feel very sad on my part to display an act of disrespect towards you in the class.

While returning home, I deeply realized my actions and words which I said in the class at that time and the thought makes me feel really guilty. I would like to sincerely apologize from the deepest core of my heart for behaving so recklessly in the heat of the moment. I assure you that I will pace up with my academics and tune favourably with all the lectures, assignments, tests and practical performances. I am writing this letter and beg for your forgiveness. Please give me last chance to be a better student and person.

I once again apologise for such an unethical and disobedient behaviour, but I promise you that I will abide by the rules, norms and conduct that are expected in the classroom.

Thanking you for your consideration.

Yours obedient,

Michael Gomez
Student- 2nd Semester

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